JBS Dudding Trust 2025 - Rural Halls Maintenance

Submissions are now being accepted. Submissions close at 5:00PM 30 June 2025 (NZST).

 

JBS Dudding Trust

 2025 Grant Round – Rural Hall Maintenance Only

IMPORTANT:

Applicants should carefully consider the criteria, which may be varied from time to time.

Some information has altered from the prior year grant rounds therefore all applicants are advised to read the entire information below.

The JBS Dudding Trust was established in 1963 by local farmer and investor John Beresford Swan Dudding and has been managed by Public Trust since its inception. The JBS Dudding Trust was established to benefit charitable organisations within New Zealand. The John Beresford Swan Dudding Trust is a Registered Charity under the Charities Act 2005, Registration No. CC27320.

John Dudding died in 1969 aged 74, six years after establishing the JBS Dudding Trust. Having farmed for most of his life, Mr Dudding was aware of the financial challenges caused by fluctuating farm prices. As a result, Mr Dudding knew the hardships that can be experienced by people living in rural areas, as well as the impacts felt in the wider community. Mr Dudding believed that in establishing a charitable trust, with the award of grants to deserving registered charitable organisations, schools, early childhood centres, incorporated societies or Rural Halls, this would help cushion the Rangitikei people from the vagaries of the economy in rural New Zealand.

Applications are open 9am on Thursday 1 May 2025 and close at 5pm on Monday 30 June 2025.

Who is eligible? Applications are open to Rural Hall Committees involved in the day-to-day management of a ‘Rural Hall’ within the Rangitikei Region. The funding is available for the purposes of providing general maintenance inside or outside the Rural Hall. Please check the JBS Dudding Funding Region & Eligibility Criteria

How much funding is available? The JBS Dudding Trust will be providing Rural Hall Grants for Maintenance between $2,000 and $20,000. Please ensure your funding request is within this range and is GST excl. Applications outside of this range will not be considered.

How are decisions made? The Trustee makes recommendations, and the Advisory Board Members provide advice on which applications to approve at the Annual Board Meeting. The Trustee’s decision is final. No further communications will be entered into. This includes providing applicants with the reason why they have been unsuccessful, justifying why an application was successful or reconsidering an application. A grant may be approved subject to certain conditions, in such circumstances the funds will normally be held by the Trustee until the conditions have been met.

It is important that all details on the application form are concise and easy to read. Decisions relating to grant applications are made on the information provided in the application and other general enquiries.

In what circumstances will an application not be considered?

  • Incomplete or late applications.
  • Requests for retrospective funding.
  • Applications not based on rural halls maintenance requests.
  • Accountability Receipt requirements from 2024: (this applied to all successful Rural Hall applicants): any hall that received funding in the 2024 grant round was required to submit a receipt to the Smarty Grants database. Those applicants who did not submit their Receipts to the Smarty Grants database by the referred date will not be considered in the 2025 grant round. (Or who had not made alternate arrangements with the Public Trust, as Trustee.)
  • Accountability Report requirements from 2024: (this applied to specific successful Rural Halls applicants only) those applicants were also required to submit an Accountability Report to the Smarty Grants database. Those applicants who did not submit their Reports to the Smarty Grants database by the referred date will not be considered in the 2025 grant round. (Or who had not made alternate arrangements with the Public Trust, as Trustee.)
  • Applications from individuals, sports organisations and service clubs. (Sports organisations and service clubs includes those that have membership fees or who focus on social activities). 
  • Applications requesting funding for overseas projects.
  • Applications not based in or supporting people within the Rangitikei Region. (Rangitikei District Council map)
  • Applications that are not within the three specified funding categories.

 Important dates:

The application is to be completed and submitted via Public Trust online Granting System ‘Smarty Grants’.

  • Applications are open from 9am on Thursday 1 May 2025 closing 5pm on Monday 30 June 2025.
  • Applicants will be advised of the outcome by 12 December 2025. (Please note this date is subject to change. You will be notified of any changes to the email address which your submitted on your application). Notifications will be automatically generated via an email through the Smarty Grants platform. It is the applicant’s responsibility to ensure your contact details are up to date on the Smarty Grants portal.

 Late applications will not be accepted.

Contact us: Any questions should be directed to Public Trust Charities by email to funding@publictrust.co.nz or by phone on 0800 371 471.

More information about the Trust and John Beresford Swan Dudding can be found here

How to apply

Step 1: Determine eligibility

  • Please ensure you have read the Trust’s Funding Region & Eligibility at the Public Trust website.
  • Please ensure you have checked your hall is operating within the JBS Dudding Trust Funding Region.
  • If you are unsure if your Rural Hall is eligible to apply, contact Public Trust Charities on funding@publictrust.co.nz or by phone on 0800 371 471

Note: Only one application per Rural Hall will be considered for each grant round year.

Step 2: Register or login to apply online to Smarty Grants

First time users will need to register.

Hint: you will need an email address to register.  If your Rural Hall has a ‘generic’ email (e.g. info@organisation.org) using this may allow other staff members to use the same login in future (as long as they know the password).

Your login can be used for any Trust managed by Public Trust granting via Smarty Grants and can be used in future grant rounds.

Note: Please store your login details in a safe place for future reference.

Once registered, you can login to the system and start your application.

You may begin anywhere in this application form. Please ensure you save as you go.

If you need more help using this form, download the Help Guide for Applicants or check out Applicant Frequently Asked Questions (FAQ's)

On every screen (page of the form) you will find a Form Navigation contents box, this links directly to every page of the application. Click the link to jump directly to the page you want.

You can also click 'next page' or 'previous page' on the top or bottom of each page to move forward or backward through the application.

SAVING YOUR DRAFT APPLICATION

If you wish to leave a partially completed application, press 'save and close' and log out. When you log back in and click on the 'My Submissions' link at the top of the screen, you will find a list of any applications you have started or submitted. You can reopen your draft application and start where you left off.

You can also download any application, whether draft or completed, as a PDF. Click on the 'Download PDF' button located at the bottom of the last page of the application form.

COMPLETING AN APPLICATION IN A GROUP/TEAM

A number of people can work on an application using the same log in details as long as only one person is working at a time. Ensure you save as you go.

SPELL CHECK

Most internet browsers (including Firefox v2.0 and above; Safari; and Google Chrome) have spell checking facilities built in – you can switch this function on or off by adjusting your browser settings.

Step 3: Complete your application

  • The application is best viewed/completed on a non-mobile device.
  • Complete all of the required questions – mandatory questions are marked with an *
  • Attach all required supporting documents to your application.

Note: Our preferred format for attachments is PDF, Excel, Word or JPG.  Supporting materials cannot exceed 25MB in size, as files exceeding this will not upload.

Hints: Save your work regularly, so it is not lost if you time out or lose your connection.

You may need to upload/submit attachments to support your application. This is very simple, but requires you to have the documents saved on your computer, or on a storage device.

You need to allow enough time for each file to upload before trying to attach another file. Files can be up to 25MB each; however, we do recommend trying to keep files to a maximum of 5MB – the larger the file, the longer the upload time.

Step 4: Review and submit your application

You will find a Review and Submit button at the bottom of the Navigation Panel. You need to review your application before you can submit it.

Once you have reviewed your application you can submit it by clicking on 'Submit' at the top or bottom of the screen or on the navigation panel. You will not be able to submit your application until all the compulsory questions are completed and there are no validation errors.

Once you have submitted your application, no further editing or uploading of support materials is possible.

When you submit your application, you will receive a confirmation email with a copy of your submitted application attached. This will be sent to the email you used to register.

If you do not receive a confirmation of submission email then you should presume that your submission has NOT been submitted.

Hint: also check the email hasn't landed in your spam or junk email folder.

Step 5: What happens next

You will receive an automated email confirming your submission with a copy of your application attached and information about how and when your application will be assessed.  This will be sent to the email you used to register.

If you do not receive a confirmation email, then your application has not been successfully submitted (remember to check your ‘spam email folder’ when looking for the email).

We will contact you if we require any further information to consider your application.

We will contact you via automatically generated email through the SmartyGrants portal after the Trustee and Advisory Board Members have met to consider the applications as successful or unsuccessful.

If you need more help using this form, download the Help Guide for Applicants or check out Applicant Frequently Asked Questions (FAQ's)

If you have any technical difficulties using the online SmartyGrants portal email service@smartygrants.com.au