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AW Parsons - 2019

This grant round has now closed. Submissions closed at 5:00PM 2 December 2019 (NZDT).

Alfred William Parsons Charitable Trust

2019 Grant Round

IMPORTANT: Please read information below to assist you in completing your application online.

Applicants should carefully consider the criteria which may be varied from time to time.

Applications are open until 5pm on the 2nd of December 2019.

Who is eligible? Applications are open to organisations (registered with Charities Services) and Schools that are based in or supporting people by providing services within the Waipukurau District as defined in the criteria.

Mr Parsons provided an expressed wish that consideration be given to the maintenance, support, relief or benefit of persons who are in indigent circumstances and unable to adequately maintain and support themselves and their dependents, and also institutions and bodies benefiting the welfare of youth organisations.

Please note your organisation can only make one application per Grant Round to the Trust.

Individuals, Sports Organisations and Service clubs are not eligible to apply to the Trust and the Trust does not fund overseas projects.

How much funding is available? The Trust will be providing funding of $80,000 in the 2019 Grant Round. The minimum amount of funding you can apply for is $3,000 and the maximum is $10,000.

Applications for funding outside these amounts will not be considered.

What will the Trust fund? The Trust will providing funding for projects, programmes or an organisations general charitable purposes including:

  • equipment purchases or replacement of equipment
  • operating expenses and non-operating expenses
  • salaries
  • capital project that will facilitate and enable the delivery of new, or the expansion/preservation of existing, community and environmental assets

Applicants can apply for funding that will be utilised over a 2 year period between the 1st of March 2020 and the 28th of February 2022.

The Trust does not consider applications for retrospective funding

How are decisions made? All grant applications are considered by the Trustee, Advisory Trustee and the Board of Directors of the Waipukurau Rotary Club.

It is important that all details on the application form are concise and easy to read. Decisions relating to grant applications are made on the information provided in the application and other general enquiries.

The Trustee may approve a grant subject to certain conditions in such circumstances, the funds will normally be held by the Trustee until the conditions have been met. The decision is final and no further discussion will be entertained.

Application forms that are not completed in full will not be accepted.

More information about the Trust and Mr Parsons can be found here

Important dates

The applications are to be completed and submitted via Public Trust online Granting System ‘Smarty Grants’.

  • Applications are open from 9am on the 1st of November 2019 closing on the 12nd of December at 5pm
  • Applicants will be advised of the outcome by the 28th of February 2020.

Late applications will not be accepted

Contact us: Any questions should be directed to Public Trust by email to or phone us on 0800 371 471.

IMPORTANT: Please read information below to assist you in completing your application online.

Step 1: Determine eligibility

  • Step 1: Determine eligibility
  • Please ensure you have read the Trust’s Funding Eligibility Criteria on the Public Trust website.
  • If you are unsure if your organisation is eligible to apply or of the suitability of your funding request contact us on 0800 371 471 or

 Step 2: Register or login to apply online

  • First time users will need to register.

Hint: you will need an email address to register.  If your organisation has a ‘generic’ email (e.g. using this may allow other staff members to use the same login in future (as long as they know the password).

Your login can be used for any Trust managed by Public Trust granting via SmartyGrants and can be used in future grant rounds.

Note: Please store your login details in a safe place for future reference.

  • Once registered, you can login to the system and start your application.

Step 3: Complete your Application

  • The application is best viewed/completed on a non-mobile device.
  • Complete all of the required questions – mandatory questions are marked with an *
  • Attach all required supporting documents (Full Applications only).

Note: Our preferred format for attachments is PDF, Excel, Word or JPG.  Supporting materials cannot exceed 25MB in size, as files exceeding this will not upload.

Hint: Save your work regularly so it is not lost if you time out or lose your connection.

You can save your application at any stage and return to it later.

Make sure the spell checker is switched on in your browser to prevent spelling errors.

Step 4: Review and submit your Application

  • When you are satisfied with your application press the review button to ensure that all required sections of the application have been completed (you must do this before the submit button is enabled).
  • Submit your application.

  Note: Once you have submitted your application no further editing or uploading of supporting documents is possible.

Step 5: What happens next?

  • You will receive an automated email confirming your submission with a copy of your application attached and information about how/when your Application will be assessed.  This will be sent to the email you used to register.

If you do not receive a confirmation email then your Application has not been successfully submitted (don’t forget to check your spam email folder when looking for the email).

  • We will contact you if we require any further information to consider your Application.
  • We will contact you after the Meeting to consider applications and advise if the outcome of your application.

If you need more help using this form, download the Help Guide for Applicants or check out Applicant Frequently Asked Questions (FAQ's)

If you have any technical difficulties using the online SmartyGrants portal email